Procurement at DALO

You can find all DALO tender notices and procurement announcements on the Danish procurement portal Udbud.dk www.udbud.dk

All EU tenders are published in Tenders Electronic Daily (TED), where you can also find procurement opportunities from other EU Member States www.ted.europa.eu

You can subscribe to notifications about new procurement opportunities relevant to your business through both Udbud.dk and TED.

All DALO EU tenders are available on the ETHICS e-procurement platform www.ethics.dk/ethics/eo

Certain defence and security procurements may be exempt from competitive tendering. This may apply, for example, where intellectual property rights, technical considerations, or essential national security and intelligence interests justify the use of a procurement procedure without prior publication or an exemption from the with EU public procurement rules.

DALO conducts its tender procedures through the ETHICS e-procurement platform.

Bids can only be submitted through ETHICS.

You can register as a user, learn more about the platform, and access published market consultations and tender opportunities on the ETHICS website.

ETHICS: www.ethics.dk/ethics/eo

SKI (The National Procurement Ltd.) is Denmark's central purchasing body for the public sector. SKI establishes framework agreements covering a wide range of IT products, goods, and services for both central government and municipalities.

Where a suitable SKI framework agreement is available, DALO will use that agreement instead of conducting its own procurement.

You can learn more about SKI on its website, including how to become a supplier under a SKI framework agreement.

SKI: www.ski.dk

The NATO Support and Procurement Agency (NSPA) is NATO's central procurement organisation. It awards contracts for supplies, services and works on behalf of NATO and its member nations.

As Denmark is a NATO member, your company may also become an NSPA supplier.

Participation in NSPA tenders requires registration in the NSPA Supplier Source File. Applications can be submitted through the NSPA website.

We recommend visiting the NSPA website to learn more about NSPA's procurement procedures and supplier requirements.

The NSPA website also provides information about current contract opportunities. You can subscribe to notifications to receive alerts when tenders relevant to your business are published.

NSPA: www.nspa.nato.int

Within the cyber domain, NATO has established the NATO Communications and Information Agency (NCIA). The agency procures cyber-related products and services on behalf of NATO member nations.

Your company may also become an NCIA supplier.

Participation in NCIA procurements requires registration in the NEO eProcurement system. All NCIA tenders are conducted through NEO eProcurement.

The NCIA website provides further information about NCIA procurement procedures and explains how to register for NEO eProcurement.

NCIA: www.ncia.nato.int

EU procurement legislation sets out the legal framework for public procurement. Errors in your tender submission may result in your bid being excluded from further evaluation.

We therefore recommend that you familiarise yourself thoroughly with the applicable procurement rules before participating in a tender. The Danish Competition and Consumer Authority (KFST) provides a range of useful guidance documents and tools on its website. Guides are available in Danish.

KFST: www.kfst.dk

Market dialogue gives your company the opportunity to explain your capabilities and to highlight any impractical or unrealistic requirements in the draft procurement documents. For example, this may include an unrealistically short delivery schedule.

Participating in market dialogue does not prevent your company from subsequently participating in the tender process. We therefore encourage you to provide realistic responses that accurately reflect your company's capabilities and capacity.

DALO uses the information gathered during market dialogue when preparing the procurement documents. We occasionally find that suppliers are unable to deliver what they indicated during the market consultation, so accurate and realistic responses are essential.

Each procurement includes a number of formal requirements that you and your company must meet. These may include the submission of specific information and supporting documentation, as well as compliance with the technical and commercial requirements of the procurement.

The requirements for each procurement are described in the Instructions to tenderers. We recommend reading the Instructions to tenderers carefully, as they provide important guidance on preparing and submitting your tender.

It is essential that all mandatory requirements are met and that all requested documentation is included. Unfortunately, DALO occasionally has to reject otherwise competitive tenders because they fail to comply with mandatory or formal requirements.

Please note that every procurement procedure includes a period during which suppliers may submit questions before a specified deadline. All questions and answers are managed through the procurement platform.

Public procurement is often a lengthy process. Following market dialogue, DALO must prepare the procurement documents, including the technical specifications, while also complying with the statutory deadlines governing procurement procedures.

On the tenderers side, preparing a high-quality tender and gathering the necessary documentation can also require considerable time.

Once the submission deadline has passed, DALO evaluates each tender. This typically takes place in two stages. First, DALO verifies that each tender complies with all formal requirements and minimum requirements. Eligible tenders are then evaluated according to the published award criteria. Depending on the complexity of the procurement and the number of bids received, it may take several weeks before a contract is awarded.

We encourage tenderers to remain patient and to follow all communications relating to the procurement through the procurement platform.

Once you have signed a contract with DALO, the agreement must be implemented before deliveries can begin. A number of practical and administrative arrangements must be completed before deliveries to the Danish Armed Forces can commence.

We therefore recommend allocating sufficient time and the appropriate personnel to implement the contract and establish a strong working relationship with DALO.